Privacy Policy

Last Updated: April 16, 2026

KRS Property Sourcing Ltd (Company Registration Number: 17137256) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We collect and process the following types of personal information:

1.1 Personal Identification Information

• Full name
• Email address
• Phone number
• WhatsApp number (if provided)
• Postal address

1.2 Financial Information

• Budget range for property purchase
• Financing method (cash buyer, mortgage buyer)
• Proof of funds documentation
• Payment information for our services

1.3 Property Requirements

• Preferred locations and search radius
• Property specifications (bedrooms, bathrooms, area)
• Property type and condition preferences
• Timeline for purchase

1.4 Identity Verification Documents

• Passport or driving license
• Proof of address (utility bills, bank statements)
• Documents required for AML and KYC checks

2. How We Use Your Information

We use your personal information for the following purposes:

• Service Delivery: To source and present suitable BMV properties matching your criteria
• Communication: To contact you about property opportunities, updates, and service-related matters
• Compliance: To conduct Anti-Money Laundering (AML) and Know Your Customer (KYC) checks as required by law
• Payment Processing: To process payments for our onboarding, commitment, and sourcing fees
• Legal Obligations: To comply with HMRC, ICO, and Property Redress Scheme requirements
• Service Improvement: To analyze and improve our property sourcing services

3. Legal Basis for Processing

We process your personal data under the following legal bases:

• Contract Performance: Processing necessary to fulfill our service agreement with you
• Legal Obligation: Compliance with AML regulations, HMRC requirements, and data protection laws
• Legitimate Interest: To operate our business, prevent fraud, and improve our services
• Consent: Where you have explicitly consented to specific processing activities

4. Data Sharing and Disclosure

We may share your information with:

• Property Sellers and Agents: When presenting offers on your behalf
• Payment Processors: To process your payments securely
• Legal and Regulatory Authorities: HMRC, ICO, Property Redress Scheme, and law enforcement when required
• Professional Advisors: Solicitors, accountants, and auditors as necessary
• Third-Party Service Providers: Email services, CRM systems, and other tools that help us deliver our services

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure encrypted connections (SSL/TLS) for data transmission
• Access controls and authentication requirements
• Regular security assessments and updates
• Staff training on data protection and confidentiality
• Secure storage of physical and electronic documents

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy and to comply with legal obligations. Specifically:

• Active Clients: Throughout the duration of our service relationship
• AML/KYC Records: Minimum 5 years after the end of the business relationship (as required by law)
• Financial Records: Minimum 6 years (as required by HMRC)
• Marketing Communications: Until you withdraw consent or request deletion

7. Your Rights

Under UK GDPR, you have the following rights:

• Right of Access: Request a copy of your personal data we hold
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your data (subject to legal retention requirements)
• Right to Restrict Processing: Request limitation on how we use your data
• Right to Data Portability: Receive your data in a structured, machine-readable format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent for processing where applicable

To exercise any of these rights, please contact us at [email protected]

8. Cookies and Tracking

Our website uses essential cookies to ensure proper functionality. We do not use tracking cookies or third-party analytics without your explicit consent. You can control cookie settings through your browser.

9. International Data Transfers

Your personal data is primarily stored and processed within the United Kingdom. If we need to transfer data outside the UK, we will ensure appropriate safeguards are in place to protect your information in accordance with UK GDPR requirements.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by email or through a prominent notice on our website. The "Last Updated" date at the top of this policy indicates when it was last revised.

11. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

12. Complaints

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):